Instructions for Presenters

If you are presenting a contribution at the conference, please note the following information.

Formats:

Symposium Presentations

A symposium provides the opportunity to examine specific research issues, problems, or topics from a variety of perspectives. Symposia may present alternative solutions, interpretations, or contrasting points of view on a specified subject or in relation to a common theme. Symposia may also use a panel discussion format targeted at a clearly delineated research issue or idea. Symposia will be scheduled for up to 90 mins (e.g., 4 -5 papers OR 4 papers and 1 discussant). Symposium proposals are encouraged to nominate a discussant and must nominate a chairperson. The organizer is responsible for arranging prior acceptance of all parties and planning the session to allow time for robust discussion and debate.

An overview of the symposium session must be provided in an abstract of maximum 150 words, to be written by the symposium organizer, addressing:

  1. Objectives of the session
  2. Overview o the presentation
  3. Scholarly or scientific significance
  4. Structure of the session

Following the 150-word overview statement, each presenter in the symposium must provide an abstract of up to 400 words (in-text references may be included, but no reference list is needed) as part of the symposium proposal.

Individual Paper Presentations

An abstract for an individual paper presentation may not exceed 400 words (in-text references may be included, but no reference list is needed). Individual presentations with similar topics will be grouped together in a session of 90 min (4-5 papers) on the basis of the nominated keywords. The conference organizing team will appoint a chair from among the presenters, prior to the conference, who will be responsible for coordinating the presenters and leading discussion as well as ensuring that the session stays on schedule. Presenters are encouraged to allow time for rigorous discussion and the exchange of ideas as they prepare their presentations.

Poster Presentations

An abstract for a poster presentation may not exceed 400 words (in-text references may be included, but no reference list is needed for the proposal). Poster presentations combine graphic display of materials with the opportunity for individualized, informal discussion of the research. The poster size is A0 (height: 120 cm, width 90 cm). The poster format is portrait/vertical position. Poster presenters will have the opportunity to introduce their poster during the times allocated to Poster Sessions.

Student Poster Award

To acknowledge the work of junior researchers, a poster prize will be awarded to the best student poster, selected by the committee based on relevance, appearance and quality of content (clarity, design, methods, conclusions supported by results). Eligible applicants are students who are first (or sole) authors of poster presentations.

Other Format (without submissions):

“Make a Pitch” Session

Participants seeking collaborators for new or ongoing research projects will be invited to present short, focused pitches. This session is intended to spark collaborations and innovative project ideas across institutions and countries. In March 2026, we will reach out to all registered participants to assess their interest in attending.